Organization leverage a secure intranet for a variety of reasons including sharing internal company information, human resource functions, document management, collaborating on sales proposals and marketing campaigns, internal forecasting and reporting, automating internal workflows, and providing team sites for collaboration on special projects. The company intranet mirrors and helps shape the culture and productivity of an organization. With branding, creativity, and social features, the intranet has become the company water cooler with the latest and greatest information.
While each organization is unique, there are some common best practices when designing an intranet portal. Critical decisions need to be made regarding the taxonomy, governance and customizations to match how a company is organized and functions. It’s also important to provide a high level of self-service when it comes to content management. Properly deploying features for search, document management and retention, and social collaboration also requires experience to ensure the site can be administered effectively. Brainspire has used a variety of platforms to build company intranets including SharePoint / SharePoint Online, custom solutions with a variety of 3rd party plugins, and other content management systems (CMS).
Brainspire applies our Development Framework to developing custom intranet portals with an iterative approach to ensure each client’s site meets their prioritized needs and are maintainable, thriving and dynamic to support the business for years to come. For example, a large, Denver based oil and gas exploration company hired Brainspire to customize a SharePoint intranet for their organization. Spending some planning time up front with a few key people in the organization, Brainspire mocked up the new intranet site, paying close attention to how they were organized, their internal processes and department features including security, document management and an executive dashboard page. The site taxonomy and governance policies were finalized and a few creative branding templates were presented for the final decision. An initial production site was released quickly with iterative pages and features being added in the following months. Content was migrated from various shared drives to create a vast amount of organized, searchable content. While training sessions were provided across the company, the site was so intuitive to use that most employees opted out of the sessions.